AgentlyExport tax refundWhat are the core steps involved in the negotiation process?

A standardized negotiation process for tax refund agency services should includeFour Key Stages:

• Preparation Phase
  • Collect the company's export qualification documents (Customs Registration Certificate, Tax Refund Filing Form, etc.)
  • Compile export data and tax refund filing records for the past three years
• Quotation negotiation stage
  • Clarify the service fee calculation method (percentage split / fixed rate)
  • Confirm the advance funding terms and the cost of capital occupation
• Agreement Signing Phase
  • Agreed Responsibility for the Custody of Customs Declaration Documents
  • Develop contingency plans for handling abnormal situations (such as lost documents, customs inspections, etc.)
• Execution Monitoring Phase
  • Establish a regular reconciliation mechanism
  • Set the early-warning threshold for tax refund progress

How can we determine a reasonable tax rebate sharing ratio?

According to 2025 industry data, agency service fees typically account for5-15%, the specific considerations are as follows:

• Export product HS code corresponding tax rebate rate
• Single-shipment value scale (bulk trade may secure lower rates)
• Proportion and duration of funds advanced by the distributor
• Does it include value-added services such as document pre-audit and abnormal declaration handling?

Its recommended to require agents to provideTiered Pricing Proposal, when the tax refund amount for the year exceeds the agreed-upon base, the rate will be reduced based on the excess portion.

What contract terms must be clearly defined in negotiations?

• Fund Flow Provisions
  • Clearly allocate the tax refund within 3/5/7 business days after it is received.
  • Agreed Method for Determining the Foreign Exchange Settlement Rate
• Risk allocation clauses
  • Proportional allocation of export tax refund losses arising from documentary defects
  • Standards for Determining Liability for Incorrect Customs Declaration Information
• Service Termination Clause
  • Calculation method for early termination penalty
  • Document Handover Standards During the Business Transition Period

How can we verify an agent's compliance operational capability?

Proposal to passThree-dimensional verification method:

• System Verification
  • Request to view the operating permissions for the Electronic Port system
  • Verify whether the declaration system it uses is connected to the interface of the State Taxation Administration.
• Case verification
  • Request the tax refund declaration receipt for similar products over the past six months
  • Check its AEO certification status with customs
• Process Validation
  • On-site inspection document archiving system
  • Test its response speed under abnormal conditions (e.g., simulating customs inspection and control).

What new changes in the 2025 tax refund policy require special attention?

According to Announcement No. 1 of the State Taxation Administration in 2025:

• Fully implementBlockchain Electronic Invoicewrite-off system
• Increase support for cross-border e-commerce B2B exportsGreen Channel for Tax Refund Filing
• Establish an export-oriented enterpriseCredit Rating System, Category AA enterprises are eligible for immediate levy and immediate refund.
• strengthenExport paymentsthe intensity of behavioral audits

It is recommended to add to the agreementPolicy Adaptability Clause, agree on a mechanism for adjusting the process in response to policy changes.

How to effectively safeguard your rights when facing a tax refund delay?

Proposal for implementationFour-Step Rights Protection Method:

• Step 1: Secure the evidence chain
  • Collect the complete set of documents, including customs declarations, VAT invoices, and foreign-exchange receipts.
• Step 2: Initiate tripartite reconciliation
  • Coordinate with the joint agent and the tax authority to confirm the progress of the tax refund
• Step 3: Apply for administrative reconsideration
  • Submit a tax refund progress inquiry application through the e-Port.
• Step 4: Initiate legal proceedings
  • Apply for arbitration or initiate litigation in accordance with the contract