Why is it necessary to update the exporter information?

Enterprise export filing information includesHS code, business license, bank account, business addressFor core data, the following three scenarios must be updated promptly:

• Corporate Restructuring: During mergers and acquisitions, spin-offs, or changes in equity structure
  • Case: After a domestic manufacturing company was acquired by foreign capital, it failed to update its export entity, resulting in輸出稅還付Ownership dispute
• Business Adjustment: Adding/Canceling Import and Export Rights, Changing the Main Category of Export Products
• Compliance Requirements: Change of registered address, replacement of legal representative, and alteration of customs credit rating

What is the specific procedure for modifying the export entity?

Subject to the latest 2025 requirements of the General Administration of Customs, the standard processing procedure consists of five steps:

• Step 1:Prepare the complete set of change documents (detailed list follows).
• Step 2:「中國國際貿易単一窓口」にログインして電子申請を提出してください
• Step 3:Schedule an on-site verification at the local customs office (original documents must be presented)
• Step 4:Synchronously update the bank's foreign exchange account information
• Step 5:Re-sign輸出代理店Agreement (if involving third-party services)

What application materials must be prepared?

According to the "Regulations on the Record-Filing Management of Consignees and Consignors of Import and Export Goods" issued by the General Administration of Customs in 2023, different types of changes require different documents:

• Company Name Change:
  • Original and duplicate copies of the new business license
  • Notice of Approval for Change of Registration issued by the Administration for Market Regulation
  • Original Customs Registration Form
• Change of Registered Address:
  • Lease Agreement / Certificate of Property Ownership for the New Office
  • Fire Safety Acceptance Certificate (Manufacturing Enterprise)
• Change of Legal Representative:
  • Identification document of the new legal representative
  • Shareholders' Resolution

How can compliance risks during the modification process be avoided?

The 2025 customs audit priorities include enterprise information consistency, with special attention required:

• Time continuity risk:
  • Case: A company updated its information in March but only completed foreign-exchange registration in May; during the gap, its export proceeds were frozen.
• Risk of Document Mismatch:
  • Mixed use of invoices from old and new units led to the failure of the VAT refund
• Preventive measures:
  • Notify the cooperative distributor of the change plan 30 days in advance
  • Retain a complete chain of vouchers during the transition period between old and new files
  • AEO-certified companies may apply for the fast-track channel.

Is self-handling or appointing an agent more efficient?

According to 2025 industry research data:

• Self-service handling:
  • Average processing time: 12 business days
  • Suitable for full-time customs professionals familiar with the customs system
• Professional Agent:
  • Completed in as little as 5 business days
  • Provide full-process document pre-review + system proxy operation
  • The fee is approximately 0.3%–0.5% of the company’s average monthly export volume.