What kind通関Does an agency count as the only legitimate qualification?

According to the latest 2025 General Administration of Customs regulations, a compliant agent must simultaneously possess:

• 営業(yè)許可証明確に「進」を含む輸出代理店「または」通関サービス「経営範(fàn)囲」
• Customs Registration Certificate(Online verification available through the Single Window System)
• AEO Certification(Priority given to Authorized Economic Operator – Advanced Certification)
• Practitioners hold valid customs broker qualification certificates

How can you verify the actual service capabilities of an agency?

It is recommended to adopt a three-tier verification system:

• Field investigation：
  • Check the customs integration port of the operating system
  • Confirm EDI electronic data interchange equipment
• Case Validation：
  • Please provide customs declarations for the same product category from the past three months (with sensitive information redacted).
  • Verify the operation records of customs special supervision areas
• System Testing：
  • Demonstration of the Customs Single Window Pre-entry System is required.
  • Test the response speed for correcting abnormal documents

How do the choices of customs brokers differ across various modes of transportation?

Special attention should be paid to the agent's specialized processing capabilities:

• Ocean freight forwarder：
  • Must possess the qualification of a manifest transmitter.
  • Familiar with free-time management at container yards
• Air freight forwarder：
  • Master the Correlated Declaration of Air Waybills and Customs Declarations
  • Capable of hazardous material identification (including special cargo such as lithium batteries)
• 鉄道輸送：
  • Familiar with the customs transit declaration rules for China-Europe Railway Express
  • Master the process of converting the property rights of a railway waybill

What are the core elements that should be included in a customs clearance service quotation?

The compliant quotation must clearly itemize the following seven elements:

• Customs document pre-review fee (charged per bill)
• HS Code Classification Service Fee (tax-inclusive query records)
• Customs Inspection Coordination Fee (distinguish between routine and special inspections)
• Advance Payment Service Terms for Demurrage/Late Fees
• Permit application service fee (if required)
• Contingency Reserve Ratio for Handling Abnormal Situations
• Exchange Rate Fluctuation Risk Assumption Clause

How to evaluate an agency's emergency response capabilities?

It is recommended to request the agent to provide the following supporting documents:

• Customs Classification Dispute Case Handling Records (Past 2 Years)
• Verification Exception Handling Timeliness Statistics Table
• Memorandum of Cooperation with Customs AEO-Certified Enterprises
• Trade Compliance Audit Report (Commercial Confidential Information May Be Redacted)
• Customs Credit Management System Maintenance Log

越境ECAre there any special requirements for selecting a customs clearance agent?

In addition to the standard qualifications, the following must also be confirmed:

• Experience in integrating with cross-border e-commerce platforms (e.g., models 9710/9810)
• Master the conversion rules between postal tax and cross-border comprehensive tax
• Capable of handling three-way matching anomalies
• Support real-time data transmission for overseas warehouses
• Familiar with the cross-border e-commerce return-to-zone process

How to avoid hidden fees from customs clearance agents?

Must be expressly stipulated in the contract:

• Maximum amendment fee for documents (recommended not to exceed 0.5% of the declared value)
• Verification Cooperation Service Fee Cap Mechanism
• Trigger conditions for fee adjustments caused by policy changes
• Determination Method for the Exchange Rate Conversion Base Date
• Responsibility Allocation for Document Delivery Delays

What handover issues should be noted when switching customs clearance agents?

It is recommended to proceed with a smooth transition in three steps:

• Information Handover Phase：
  • Retrieve historical declaration data package (must contain at least 3 years of records)
  • Hand over the credit management files to customs
• Parallel Operation Phase：
  • Both the old and new agents handle 2–3 batches of goods simultaneously
  • Compare the timeliness of declaration with the quality of customs clearance
• System Integration Phase：
  • Complete authorization of the new agent operator IC card
  • Update customs registration information (must be submitted 30 working days in advance)