I.Export tax rebate agentWhat are the core processes of agency services?

The standard agency process is divided into 6 stages:

• Preliminary qualification review
  • Verify the enterprise's export operation rights qualification
  • Check the eligibility for general VAT taxpayer status.
• Document collection and organization
  • Customs declaration form, special VAT invoice, original export invoice
  • Foreign Exchange Receipt Verification Certificate (98% digitalization rate by 2025)
• Tax refund declaration system entry
  • Data matching in the Golden Tax Phase III system
  • Customs Single Window data interface
• Tax authority declaration review
• Execution of Tax Refund
• Follow-up service

2. What materials does the entrusted agency need to prepare?

2025 latest requirements include3 basic materials + 2 additional proofs:

• Basic documents
  • Power of Attorney Agreement with Official Seal
  • Complete electronic data package of customs declaration form
  • Original VAT special invoice deduction copy
• New requirement
  • Blockchain Electronic Warehouse Receipt Filing Certificate (Applicable to Sea Export)
  • Carbon Neutrality Certification Document (Mandatory for Specific Industries)

3. How long does the tax refund process usually take?

The 2025 tax refund cycle exhibits a polarized characteristic:

• Class A Credit Enterprise
  • The average processing time is 5-8 business days (40% faster compared to 2023).
  • The Yangtze River Delta region pilots the "72-hour express refund" policy.
• Newly registered enterprises
  • The review period for the first order still takes 15-20 working days.
  • Additional proof of supply chain authenticity is required.

IV. What are the main differences between self-handling and entrusting an agent?

Key Differences from a Cost-Benefit Analysis Perspective:

• Comparison of Time Costs
  • The average processing time for self-handled cases is 32 working days.
  • The agency processing time is shortened to 12 working days.
• Error rate comparison
  • The initial error rate in self-filed corporate declarations is as high as 67%.
  • The professional agency error rate is controlled below 3%.
• Hidden cost differences
  • Tax audit response costs
  • Policy Update Tracking Costs

V. How to Choose a Reliable Proxy Service Provider?

The Five Major Dimensions of Agency Evaluation in 2025:

• Customs AEO certification level (it is recommended to select the Advanced Certified Enterprise)
• Smart Declaration System Access Capability
  • Does it have API direct connection to the General Administration of Customs system?
• Industry-specific service experience
  • Operation Cases of Specific Commodity Codes
• Risk management system
  • Is a trade compliance early warning system in place?
• Service response time
  • Urgent issues 4-hour response commitment

6. What impacts will the 2025 policy changes bring?

Focus on the following three new regulations:

• Mandatory implementation of digital filing
  • Completely abolish the submission of paper documents (except for special circumstances).
• Green Trade Additional Clause
  • The tax rebate ratio for high-energy-consumption products will be reduced by 5-8%.
• Cross-border e-commerce independent accounting system
  • The tax refund cycle for the 9810 model is shortened by 30%.

VII. How to Avoid Common Declaration Errors?

High-frequency error type statistics for the past three years:

• Incorrect commodity code classification (accounting for 41%).
• The information on the customs declaration form does not match the invoice (accounting for 29%).
• The foreign exchange verification and cancellation time has expired (accounting for 18%).
• Missing elements in the agency agreement (accounting for 12%)

Recommend companies to establishMecanismo de verificación triple de datos: Conduct monthly verification of the time logic and amount matching between customs declarations, VAT invoices, and foreign exchange receipts.