I. What legal qualifications must an agency company possess?

According to the latest 2025 Customs Declaration Unit Filing Management Regulations, compliant import-export agencies must possess:

• Proof of double record: Customs Declaration Unit Filing Certificate + Foreign Trade Operator Filing Form
• Special industry licenses: Additional qualifications required for medical devices/hazardous chemicals etc.
• Credit certification: Priority given to Customs AEO certified enterprises (certification valid until 2028)

What are the hidden costs of agency fees?

Recommended to require service providers to provideFull-chain fee list, pay special attention to these easily overlooked items:

• Bank charges (L/C issuance fees, TT wire transfer fees)
• Demurrage calculation formula (per container/day)
• Inspection additional service fees (e.g. customs sampling inspection coordination fees)
• Exchange rate locking service fees (forward settlement costs)

III. How to avoid ownership disputes?

throughTriple legal documentsClear ownership of goods:

• The agency agreement must specify the 'actual goods owner' clause
• Original bills of lading must be mailed directly to the principal or designated recipient
• Foreign exchange payment documents must match logistics documents

IV. How is responsibility for clearance delays allocated?

Customs General Administration updated in 2025Customs clearance time commitment system, recommended focus:

• Customs documentsPreparation period (principals responsibility)
• Classification dispute resolution mechanism (must be stipulated in the contract)
• Force majeure clause coverage (pandemic/strikes, etc.)

Five isExport tax refundHow to ensure fund safety?

Recommended selectionTax refund advance serviceNote:

• Verify corporate tax credit rating (must be Grade B or above)
• Require equivalent asset mortgage proof
• Set up a fund supervision account (third-party bank custody)

VI. Whats the difference between cross-border e-commerce and traditional agency?

For 2025 cross-border e-commerce new regulations, pay special attention to:

• 9710/9810 supervision code applicable scenarios
• Overseas warehouse filing data interface requirements
• Cross-border payment license verification (list of licensed institutions can be checked on the central banks official website)

VII. How to verify an agencys actual service capabilities?

Proposal to passThree-dimensional verification method:

• Single Window customs query for annual customs declaration volume (requires enterprise authorization)
• On-site inspection of customs operation system (whether it has ERP data interface function)
• Require complete customs clearance documents of recent cases (commercial secrets must be covered)

VIII. How to effectively collect evidence in trade disputes?

Proposal to establishElectronic evidence chain management system:

• Use blockchain notarization platform to save communication records
• Require service provider to provide real-time logistics tracking API interface
• Regularly download customs declaration data for archiving (storage period of at least 3 years)